Location: Greenwood Village, Colorado California, US
Join the leader in collaborative licensing and help us advance inclusive and efficient new patent licensing approaches. Via Licensing Alliance is dedicated to accelerating global technology adoption, fostering participation, and generating return on innovation with balanced licensing solutions for innovators and manufacturers of all sizes around the globe. Via LA has operated dozens of licensing programs for a variety of technologies consisting of nearly 50,000 patents in over 130 countries with more than 500 patent holders and nearly 10,000 licensees. Via LA is an independently managed company owned by industry-leading participants with over 25 years of intellectual property licensing leadership.
Via LA’s expertise extends to intellectual property, technology standardization, strategic business development, and program administration. Affiliated specialists in the fields of finance, antitrust law, and patent analysis complete the set of capabilities that make Via LA a premier solutions provider to the world’s most sophisticated technology and entertainment companies.
Reporting to the Chief Operating Officer, the Office Administrator manages the daily administrative functions for the Denver office. This position requires a comprehensive understanding and execution of activities, responsibilities, and interactions to facilitate seamless administrative operations. The Office Administrator receives visitors and provides general administrative, organizational, and communicative support to all Via LA Denver based staff. The Office Administrator will work closely with the Dolby Places Team and will be the main point of contact for the regional office. This is a non-exempt, on-site position (not hybrid) and requires one of the below schedule options:
- Option 1: Regular Monday-Friday schedule
8 hours in the office Monday-Friday, no off-Friday
9 hours in the office Monday-Thursday
8 hours in the office on the working Friday
The alternating Friday in the pay period is off
Key Responsibilities
- Plan for and produce work product of the highest professional quality. Be dependable. Take initiative and follow-up in completing work assignments. Be receptive and open to learning and utilizing new skills, new subject matter and competencies. Maintain, update and improve previously acquired skills, subject matter and competencies to meet position requirements as they may evolve.
- Project professional courtesy and respectful behavior that promotes and enhances the company’s image. Work well with and cooperate with other staff to resolve issues and conflicts. Assist other departments to carry out their responsibilities. Carry out duties with discretion at all times.
- Be knowledgeable of and comply with the Company’s personnel, financial planning and controls, computer and workplace security policies and procedures.
- Plan for, budget for and manage day-to-day activities of the Denver office. Seek out assistance requests from other departments. Manage office reception, mail, messenger services, FedEx, internal mail and the scheduling of conference rooms.
- Receives visitors while maintaining the upmost security of the Via LA suite, also provides refreshments and notifies the appropriate parties of all incoming visitors.
- Function as Administrative Assistant to the COO.
- Interact with IT and building personnel as needed
- Maintain the inventory of office supplies and non-IT office equipment, furniture, plants, artwork and other assets.
- Provides administrative support for all staff, including:
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- Coordinate weekly lunches for the Denver staff and on-site and off-site social events
- Communicate/Distribute incoming correspondence
- Arrange for outgoing correspondence or packages
- Arrange meeting and conference calls as requested
- Assist with mass mailings
- Organize files; email filing as needed
- Handle various administrative requests
- Receive and prioritize mail and shipments
- Supply and conduct inventory of kitchen and work rooms
- Ensures the proper ordering of all office supplies and groceries
- Maintains the order and appearance of the Denver office
- Maintains the order of the kitchen and work rooms
- Maintains the recycling program
- Maintains office equipment and contacts vendors for necessary repairs
- With direction from the Dolby Places Team, help coordinate building improvements, repairs, maintenance, parking assignments and office moves for the Denver location. Help to manage off-site and on-site storage as needed. Obtain janitorial and other office maintenance services as requested.
- Receives, logs-in and distributes invoices and mail to the appropriate departments.
- Logs incoming checks, make copies for accounting and complete electronic deposits.
- Manage and perform special projects as requested by other departments.
- Perform other duties as assigned.
Key Responsibilities
- Relevant prior work experience in professional office environments possessing a professional and positive attitude.
- Detailed knowledge of administration practices.
- Strong proficiency in Microsoft Office business applications, especially Excel, Word and Outlook.
- Well-developed interpersonal and communication skills.
- Detail oriented with ability to work well independently and ability to organize and manage multiple priorities.
- Professional maturity, discretion, and cooperation in dealing with people at all levels inside and outside the Company.
The Denver Area base salary range for this full-time position is $54,000 – $65,000 and can vary if outside of this location. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, competencies, experience, market demands, internal parity, and relevant education or training. Your recruiter can share more about the specific salary range and perks and benefits for your location during the hiring process.
Equal Employment Opportunity:
Via LA is proud to be an equal opportunity employer. Our success depends on the combined skills and talents of all our employees. We are committed to making employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, family status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and local laws and ordinances.
To Apply:
Please submit your resume to Careers@Via-LA.com, or apply via LinkedIn here.
